head start ersea policies, procedures

5 0 obj Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. View the job description, responsibilities and qualifications for this position. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). 4 0 obj Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. How does your program's selection criteria make sure those most in need of services are prioritized? So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Head Start Policy & Regulations. Pyramid Model. How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? Voluntary and Involuntary Withdrawal of Children. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . A ranked waiting list is actively maintained and used to fill openings in a timely fashion. 15 0 obj Head Start Program Performance Standards: Documenting Child Attendance. Please use the navigation menu at the left to view the policy pages. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. Catherine: Correct. Safe Environment * Ensure facilities, materials, and equipment are safe . ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Applications are accepted year round, but a concentrated effort takes place between March and July. Consistent attendance is defined as present or participating for 85% of expected hours, or more. Big Sandy Area Community Action Program Head Start Elizabeth: So let's talk about enrollment. Professional Quarterly Review. 11 0 obj Podio directions with links. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. <> stream Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. ESC Region 20 is located in San Antonio, TX. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Emotional Literacy in Preschool. Catherine: And we really severely limit suspension. PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. V$$&+^H'+U"L dq/lH'!8 7 0 obj 3 0 obj <> Program Management and Design Catherine: and Attendance. endobj 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. And we'll have further informationabout this section in subsequent conversations. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. <> Responsibilities/Essential Functions Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. endobj If you have any questions about our policies please Contact Us. 6. <> endobj Verifying Age - Program staff must verify a child's age according to program policies and procedures. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. endstream endobj 1175 0 obj <>stream These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Responsible for training and supporting the on-boarding on new ERSEA Specialists A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . Blackboard Web Community Manager Privacy Policy (Updated). Family and Community Partnerships IV. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. 17 0 obj The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. endobj Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . The ERSEA Coordinator assures that our program is fully enrolled . endstream Big Sandy Area Community Action Program Head Start. the child not to remain in Head Start, such as when there is a change in the child's family . <> $2500 Hiring Incentive. %PDF-1.5 Does the waiting list prioritize children according to the selection criteria? <> Effective starting November 2016. Job Title: Family Advocate Position Summary. 8 0 obj <> Child Attendance. endobj b$]d-F,o,"FSKA#:6yUB 13. In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. x1 Om O f? An exception to the Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. Thank you for the work you do every day for children and families. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. . RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ 12 0 obj Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Interested in working at a Head Start program? Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance That section has now been aligned with the five year grant cycle. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> After a program determines it's service area, it needs to assess thecommunity. agency policy and procedures. Develop, maintain, and manage system to track the eligibility, recruitment, selection . Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Parent/Child Fees. <> National Centers: SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. A program's policies and procedures cannot require families <> They apply to both Head Start and Early Head Start programs. Head Start staff help families in identifying barriers to consistent attendance. View the job description, responsibilities and qualifications for this position. endobj Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Reports To: ERSEA Manager/EHS Director. Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA).

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